There’s an old saying that if you fail to plan you plan to fail. This certainly holds true in our daily business and in our personal lives.
Consider setting out on a weekend drive to the countryside without first planning your trip: deciding on your ultimate destination, finding a map, checking weather and road conditions, estimating the amount of time it’s going to take to get there and how many stops you’ll likely need or want to take along the way, for instance. Of course, unexpected events such as delays due to road work or other reasons can, and most likely will, require you to deviate from any anticipated plan.
It usually helps a great deal if you have some ideas about what will happen
Similarly ,The same analogy can be applied to plans. However, there are plans and there are plans. There are plenty of reasons why bona fide plans can and do fail. The good news is that these can be addressed preemptively.Here are a few of such reasons .
1. Unrealistic goals or lack of focus and resources
How realistic will it be in the face of the current pandemic to plan a fun tour of the most beautiful cities in the world. If you said Unrealistic you are right. You already have a failed plan.
Strategic plans must be focused,realistic and include a manageable, clearly defined number of goals, objectives, and programs. Adequate resources to accomplish those goals and objectives outlined in the plan must be adequately allocated.A plan must be comprehensive, detailed, and crystal clear to team members, stakeholders, in order to lay the foundation for its success.
2. Plans are overly complex
it is totally frustrating to write pages and pages of text, mix in complex, overly detailed charts and diagrams, and create a schedule with so many contingencies and restrictions that it becomes virtually impossible to follow — let alone implement — by anyone including yourself
If plans aren’t effectively capable of being communicated because of their complexity, then team members cannot be expected to carry them out as intended.
3. Financial estimates are significantly inaccurate
All too often, plans for projects proceed with little more than a general estimation of what sorts of resources are needed The further along a project is allowed to proceed without adequate financial controls and checks in place, the higher the overall costs involved. Ask anyone involved in a building project that has dragged over a couple of years, market prices change,estimates are grossly inacurate. This can be a major challenge that spells doom
4. Plans are based on insufficient data
Often ,relevant project data is scarce at the initial planning stages.just like is the case now with the pandemic, projections are plans are nor backed up with sufficient data as this is the first time the world is experiencing this new virus and consequently has no previous data to rely on
Without a proper tools in place to enable modifications to plans as a project evolves plans may become rather vague and heading towards disaster from the outset,
5. Inflexible/undefined team roles and responsibilities
It is imperative that everyone involved in a project understands from the outset what their work is, how it fits into the project as a whole, and to whom they will be reporting, it’s also important that there be mechanisms by which their feedback is factored into the planning and project processes, particularly as changes in project circumstances require.
6. Staffing requirements are not fully understood
Resource planning is a crucial part of the project planning process, and, if not carefully implemented, incorrect assumptions and estimates made regarding human resource requirements, including the number, role, skill, and timing perspectives can impact project time frame and overall bottom line costs. After all, plans depend on the resources who deliver them.
7. Project scope inflexible to changes
Experience tells us that simply because a plan has been implemented and everyone has agreed to it doesn’t mean that all will go as expected. It’s never a good thing when the scope of a project changes due to unforeseen circumstances and it can usually be avoided by what is known as having a “Plan B”
What to do To Avoid Failed plans?
you can never go wrong with well-defined project planning which provides a basis for monitoring and controlling work on the project, which is crucial to staying on top of schedules, milestones, costs, risks, and issues.
Employing effective software measurement tools therefore becomes essential, not only for early forecasting and estimates, but for measuring compliance and identifying trends and deviations along the way.
Getting all the help you need professionally and other wise is key
Always have a plan B